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Tips on presenting evidence

Evidence is data and information selected for the purpose of telling an explanatory story.

Here are some suggestions that will help you to provide evidence of the impact your changes have made on outcomes for children and young people.


Current awards status
Now opening 25 February 2019
More changes to be announced

 1. Connections and your journey 

Connect your evidence with children and young people, programmes, and educational outcomes. 

Make sure the evidence you present relates closely to the children and young people you targeted, and to the programmes or practices that you put in place to improve their educational outcomes. Help the experts and judges see where you started from and where you got to, i.e. your journey.

You will need to show clear links between the initial evidence you gathered about children and young people, and the actions you took to improve the outcomes you sought.

 2. insights and understanding 

Analyse your data – look for insights and present what you learnt. The experts and judges will be looking for analysed data that links the outcomes you sought with the changes that were made, and the improvements that have been achieved in those outcomes for children and young people.

Offer the experts and judges your insights and show your understanding of how the data you provide demonstrates improved outcomes. Present analyses of the data rather than just providing it in a raw form. Show the experts and judges what you know about your children and young people.

Use data to demonstrate the impact your changes have made to their achievement, including social and cultural outcomes. Present your data using the most appropriate method for your planned outcomes, such as annotated tables and graphs.

 3. showing Progression 

Show the progress children and young people have made over time. To show progress over time, illustrate and describe the gains you have made between at least two points in time. For schools, it’s helpful to show this progress using nationally-normed assessment tools or indicators. For early learning services, it’s helpful to show progress using indicators.

You may wish to show the size of the shifts in outcomes children and young people have made using effect-size analyses. For more information on understanding, using and calculating effect sizes for schools, go to Education Counts - Effect Sizes

Whichever method you use, the experts and judges will want to see that the progress made is better than could be expected if the actions, programmes, or changes were not implemented. They are interested in the learning and outcomes that you have accelerated.

 4. Making Comparisons 

Compare before and after to demonstrate gains in competencies and changes in learning dispositions. The gains that your children and young people have made in competencies, capabilities, attitudes, and dispositions are important.

To tell a compelling story about these aspects, make sure that there is a clear focus for comparison in your case study. For example, “in the beginning learners were doing a, b, and c in literacy. Now they are doing d, e, and f (which is qualitatively better) in literacy”.

 5. Learning Portfolios 

If you include learning portfolio material, show the progress your children and young people have made, and only include the evidence that shows a clear sequence of progress. Your evidence will need to be inserted into your entry form. Make it clear in what area this progress was made, how much progress was made, and the significance of this for the group of children and young people. The panel of education experts will be looking for critical analyses of your data.

 6. Multiple sources 

Strengthen your case study with evidence from multiple sources. You can strengthen your case study by using multiple sources of data, evidence, and information. For instance, when talking about the impact of progress (especially in the competencies, capabilities and dispositions), consider including information from teachers, children and young people, parents, and Communities of Learning | Kāhui Ako . Any external sources should be referenced appropriately using in-text citations and included in a reference list.

 7. Collaboration and Better outcomes 

Show the progress teachers and trustees or managers have made. Your case study is a story about a community in which teachers, trustees, and school leaders are all learning together to contribute to better outcomes for learners.

Show the learning and progress teachers, trustees, and managers have made too. Points 1, 4, 6, shown above, apply to this.


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